Finance & Admin Support

Are you someone who finds calm in numbers and joy in administration? Do you have an eye for detail and like being the one who keeps everything on track behind the scenes?

We’re looking for a Finance & Admin Support to help keep MINO running with care and clarity. In this role, you’ll be the essential link in our daily financial and administrative flow — bringing structure, precision, and continuity to everything we do. If you have a solid foundation in financial processes and enjoy seeing systems work as they should, we’d love to meet you.

Financial administration & control:

You own the daily financial flow for both our art space (non profit) and our agency.

• You manage all incoming and outgoing invoices.
• You ensure a tight monthly closing and prepare everything for our accountant (VAT, quarterly filings, etc.).
• You monitor project budgets.

General administration & contracting

You’re not just filing paperwork; you’re the one guarding the professional side of our creative partnerships, ensuring everything runs smoothly.

• You draft and manage a wide variety of contracts – from our team of freelancers and volunteers to specific agreements for MINO Shop makers, agency clients, and artists.
• You own the administrative follow-up for our location rentals, managing everything from the initial booking and contract signing to the final invoicing.
• You are responsible for the full invoicing process. Whether it’s an agency project or a shop commission, you ensure every invoice is sent, tracked, and settled.

Shop, Sales & Art mediation

You manage the “back-end” of our physical location and creative output.

• You oversee the administration of our shop and ticketing systems, including stock monitoring and sales reports.
• You handle the administrative and financial follow-up for art mediation.

Our profile

• Connected to MINO: You are intrinsically motivated by our mission and love to be a part in building MINO. You want to be the steady hand behind the scenes, making sure the foundation is solid so our creative projects can thrive.
• Financially grounded: You have a solid foundation in financial administration. Handling invoices, budgets, and reporting flows feels like second nature to you, and you’re comfortable using Excel and digital tools.
• Detail-driven & reliable: You find satisfaction in things that are correct and complete. You take pride in your work, ensuring that numbers add up and deadlines — like monthly closings and VAT — are handled smoothly and on time.
• Structured & process-minded: You love a system that works. You bring clarity to our administration and keep an overview, even when things get busy at the space.
• Clear Communicator: You’re a professional and friendly point of contact for our team and external partners. You follow up, keep people in the loop, and make sure nothing gets forgotten. Dutch speaking is required.
• Proactive & Hands-on: You don’t wait for a manual. When you see something missing or unclear, you ask the right questions and move things forward.
• And above all: you’re a warm, open person who values integrity. We’re looking for a backbone who doesn’t just care about the numbers, but also about the community we’re building together.

Our offer

• A flexible, medior-level role: 8 to 10 hours per week. We are a lean, growing organization, so we offer a flexible rhythm that you can easily balance with other projects or freelance work.
• Fair compensation: We offer a fair fee aligned with a medior profile, based on a freelance contract.
• Impact & environment: The opportunity to be the operational backbone of a pioneering organization, working from our creative home base in the heart of Antwerp with an ambitious, committed team.

Interested?